Making Appointments

These are some useful phrases for making and changing appointments in “neutral” and informal situations.

Use neutral phrases in most general and business situations; and informal phrases for close colleagues, friends and family members. But remember: many of these phrases can be used in more than one situation. Use what other people say to you as a guide.

Bookmark this page for handy reference!

Asking To Meet

Neutral phrases

“Are you available on the 17th?”

“Would Friday suit you?”

“Is next Tuesday convenient for you?”

“Can we meet on the 16th?”

“How does the 3rd sound to you?” (also with friends and colleagues)

“Are you free next week?” (also with friends and colleagues)

Informal phrases

“What about sometime next week?”

“What are you doing next weekend?”

“Fancy coming out tomorrow evening?”

Agreeing On A Date

Neutral phrases

“Yes, Thursday is fine.” (also with friends and colleagues)

“Thursday suits me.”

“Thursday would be perfect.”

Informal phrases

Yes, Thursday’s great for me.

Yes, sounds good to me.

Suggesting A Different Date

Neutral phrases

“I’m sorry, I won’t be able to make it on Monday. Could we meet on Tuesday instead?”

“Ah, Wednesday is going to be a little difficult. I’d much prefer Friday, if that’s alright with you.”

“I’m afraid I can’t on the 3rd. What about the 6th?” (also with friends / colleagues)

“I really don’t think I can on the 17th. Can we meet up on the 19th?” (also with friends / colleagues)

Informal phrases

“No – that’s no good for me. What are you doing Friday?”

Setting A Time

Neutral phrases

“What sort of time would suit you?”

“Is 3pm a good time for you?”

“If possible, I’d like to meet in the morning.”

“How does 2pm sound to you?”

Informal phrases

“OK. Let’s say at around 2.”

“Cool. Let’s make it at 2.”

Changing The Arrangement

Neutral phrases

“I’m very sorry, but something urgent has come up and I won’t be able to meet you.”

“I’m afraid that I’m not going to be able to meet you after all. Can we fix another time?”

“Something has just cropped up and I won’t be able to meet you this afternoon. Can we make another time?”

Informal phrases

“Look, I’m sorry to do this to you, but I can’t meet up tomorrow.”

Need to make a business appointment?

Check out these useful ways to make, change or cancel an appointment by email.

Making Appointments Quiz

Choose the correct answer.

1. __ Monday suit you?
2. __ does Monday sound to you?
3. Is 10 am a good __ for you?
4. What about __ next week?
5. Is next Tuesday __ ?
6. I'm afraid I can't meet next Tuesday. __ Thursday?
7. Next Wednesday would be __
8. I'm afraid I can't __ it next Tuesday.
9. Something urgent has __
10. Can we __ another time?

To see more phrases for making dates with friends, check out our exercise!

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Making AppointmentsHi! I’m Clare, an English teacher and the founder of this site.

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